work together like its the 21st century - any time, any place, any device

No matter the size of the organisation, people today are seeking better ways to handle the changing nature of work. Traditionally, your 'office' is where you keep important files, where you work at your desk, and where you meet and work with others on important tasks. These days however, the 'virtual office' is increasingly wherever you and your laptop, tablet or smartphone happen to be and this diverse working scenario can impact on a team's efficiency. 

The impacts of this virtual office work is amplified when it begins to affect not only personal productivity, but also team and organisational efficiency and effectiveness.

No matter the size of the organisation, people today are seeking better ways to handle the changing nature of work. Traditionally, your 'office' is where you keep important files, where you work at your desk, and where you meet and work with others on important tasks. These days however, the 'virtual office' is increasingly wherever you and your laptop, tablet or smartphone happen to be and this diverse working scenario can impact on a team's efficiency. 

The impacts of this virtual office work is amplified when it begins to affect not only personal productivity, but also team and organisational efficiency and effectiveness.

How many of your people's jobs entails working with others, many of whom they don't see regularly - geographically dispersed colleagues, partners, customers or contractors?

Do you get your work done not only in the office, but also at home, on a train or airplane, and on-site with your customers?

If so, then you understand the essence of today's ‘virtual office' and the need for seamless collaboration.

More than a quarter of the average worker’s day is spent answering and reading emails, according to a survey from McKinsey and IDC. McKinsey claims that improving communication and collaboration through social technologies could improve productivity by 20-25%
— McKinsey Global Institute: The social economy: Unlocking value and productivity through social technologies

People work with other people all the time. It may not always seem like team work, for most people, it is just work. The ability to connect with colleagues - to share ideas, co author documents, ask and answer questions, make decisions, and track and manage deliverables - is just the way work gets done. 

But as the virtual office and connected virtual team becomes the expected ‘business as usual’ model, traditional on premise IT solutions have proven too difficult to adapt or become too complex and expensive for loosely defined teams to connect.

Consider the following, are these scenarios you can relate to?

  • e-mail quota limits reached with clogged email inboxes due to long, multi-attachment email threads used for 'collaboration'.
  • Coworkers with incompatible Office software from the same vendor that can't even open your attachments.
  • How easy is it to lose track of which version of an attachment you should work on?
  • Are you the someone that gets stuck reconciling everyone's asynchronous edits?
  • Month-long set up times for IT to provide a shared work area for teams of people, including external participants
  • Arduous remote access VPN setup and usage procedures for internal workers who use it as a last resort. As for external parties - forget it!

Does any of this sound familiar? Such limitations and personal inconveniences lead to team inefficiencies and organisation ineffectiveness. People should be able to work together as if they were all in the same place, no matter where they actually are.

The good news is that in the new era of working together, cloud based technology and solutions have evolved to quickly and easily bring relevant information together - documents, office files, messages, forms, meetings, calendars.

ts now possible to always work with the same information and the ability to access it anytime, from anyplace, on any device - ‘one version of the truth’ shared in real time for everyone in your team to use. Get work done faster by always knowing each other's location, or online presence, allowing for organic and quick conversation and collaboration. 

Through real time collaboration on documents, everyone accesses the same online copy, bringing an end to Office attachment compatibility problems or versions to reconcile. Really work together like its the 21st century - We can show you how!

Ingensys has over 20 years of advanced collaboration expertise, we have a proven track record in working with many companies of all sizes from all industry sectors to truly understand collaboration. We can assess your working practices, architect an evolution not a revolution within your business and manage the change for your people to work together without the limitations of traditional IT.